Job Description

  • Office Coordinator

    Location: Miami, FL
    Status Type: Full-Time
    Department: Factory Service Center
    Requisition Number: 6834

    For immediate confidential consideration, please send your cover letter with salary history and resume, referencing the job position desired in the subject line to:

    Computes, classifies, records, and verifies numerical data for use in maintaining accounting and personnel records by performing the following duties.

    Essential duties and responsibilities

    - Accounts Payable duties including matching invoices to receivers and purchase orders, verifying approvals, reconciling statements, processing check runs
    - Contacts Vendors or Customers as needed to discuss status of accounts
    - Coordinate local hiring process and onboarding.
    - Oversee and coordinate activities within the department.
    - Prepares accounts receivable invoices.
    - New account set up.
    - Updates customers credit activities.
    - Audits delinquent customer and vendor accounts.
    - Submits delinquent accounts to outside agency for collection.
    - Generates month end reports.
    - Performs export verification.
    - Act as primary liaison for HR communications.
    - Makes daily cash deposits.
    - Performs daily reconciliations.
    - Other duties may be assigned.

    Education and experience

    Associates degree or equivalent from two year college or technical school, or one year related experience and training, or equivalent combination of education and experience.

    Language skills

    Spanish Speaking Required. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write correspondence. Ability to speak effectively before groups of customers or employees of organization.

    Mathematical skills

    Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.

    Reasoning ability

    Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

    Computer

    To perform this job successfully, an individual should have knowledge of the following software and systems such as Windows, Excel, Word, ERP, Access, Corridor and MACOLA.

    Physical requirements

    Ability to sit or stand for extended periods of time. Ability to work and transverse safety sensitive manufacturing, assembly and,or aviation services work areas. Ability to lift 10 pounds repeatedly and lift up to 60 pounds. Ability to bending, reaching, and kneeling repeatedly.

    No faxes, phone calls or other correspondence will be accepted. EOE/M/F/D/V