Job Description

  • Clerical Assistant

    Location: Miami, FL
    Status Type: Full-Time
    Department: Executive
    Requisition Number:

    For immediate confidential consideration, please send your cover letter with salary history and resume, referencing the job position desired in the subject line to:

    The Clerical Assistant reports to the Office Coordinator and is responsible for greeting visitors, routing incoming calls and assisting with operations of the Company.

    Essential duties and responsibilities

    - Receive guests to be signed in and assist with providing required equipment when necessary.
    - Routing of all incoming calls for the company.
    - Assists with accounts receivable invoices.
    - Manages Overhaul and Parts catalog subscriptions.
    - Organizes participation in trade shows.
    - Makes travel arrangements for team members.
    - Maintains office supplies for both shop and administrative office.
    - Maintains and distributes Service Bulletin and Airworthiness Directive.
    - Coordinates Monthly Safety Training.
    - Maintains ISO9002 forms and requisite changes.
    - General filing.

    Education and experience

    High school diploma or general education degree or one to three months related experience and training or equivalent combination of education and experience.

    Language skills

    Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write correspondence. Ability to speak effectively before groups of customers or employees of organization. Proficiency in Spanish is preferred.

    Mathematical skills

    Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.

    Reasoning ability

    Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

    Physical and safety requirements

    Ability to lift up to 20lbs. Ability to work at computer, seated, and typing for 80 to 85 percent of eight hour shift. Safety glasses and any other required personal protective equipment must be worn when in shop areas.

    Computer

    To perform this job successfully, an individual should have knowledge of the following software and systems, Windows, Microsoft Office Suite (Word, Outlook, Excel, ERP, Access, Corridor and UltiPro.

    No faxes, phone calls or other correspondence will be accepted. EOE/M/F/D/V